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Sponsor: United States Department of Energy (DOE)

DOE ( supports research in a broad range of basic and applied sciences with an overarching mission to advance the national, economic, and energy security of the United States; promote scientific and technological innovation in support of that mission; and ensure the environmental cleanup of the national nuclear weapons complex. They are organized in the following programs: Advanced Scientific Computing, Basic Energy Services, Biological and Environmental Research, Fusion Energy Sciences, High Energy Physics, and Nuclear Physics.

DOE uses the Grants.Gov or FedConnect submission process. Your application must be submitted using one of these systems to be considered for an award. Our office submits your application on behalf of MSU; therefore there is no need for you to register with DOE, in the Grants.Gov system, or in the FedConnect system.

Major DOE Areas of Research are:

Forms & Instructions
Most divisions at DOE suggest that you contact the respective program officer prior to proposal submission to discuss your areas of research, posted funding opportunities announcements (FOA) and the nature of the work currently funded by DOE. Contact information is usually provided in the division organization chart, staff directories and core research activities (CRA) descriptions. You program office may encourage you to submit a pre-application (usually a 2-3 page summary and no budget is necessary) to confirm that your research fits a specific funding opportunity.

Proposal deadlines
Deadlines are found at and FOA Q&A information for proposal preparation guidance can be found at  DOE allows each division to determine submission deadlines. Some accept proposals throughout the year and recommend that a full application be submitted between June 1st and September 30th in order that a funding decision can be made by June of the following year. DOE usually funds projects for three years. However, some solicitations will request budgets for four or five years.

Full applications must be submitted electronically via or via FedConnect; please refer to the solicitation for instructions. Information on the electronic submission process is available at the DOE Office of Science Grants and Contracts based on the Grant Application Guide.

News on agency
DOE Grants link:

DOE R&R Instructions and Budget Justification Required Details:




Base Salary
Enter the annual compensation paid by the employer for each senior/key personnel.  This includes all activities such as research, teaching, patient care, or other.  You may choose to leave this column blank.

Level of Effort
Identify the number of months devoted to the project in the applicable box for each senior/key person; i.e., calendar, academic, summer.

Requested Salary
Regardless of the number of months being devoted to the project, indicate only the amount of salary being requested for this budget period for each senior/key person.  This field is required.

Fringe Benefits
Enter applicable fringe benefits, if any, for each senior/key person.  This field is required.

Funds Requested
The requested salary & fringe benefit for each senior/key person.  This field is required.

Additional Senior Key Persons
If funds are requested for more than 8 Senior/Key Persons, include all pertinent budget information and attach as a file here.  Enter the total funds requested for all additional senior/key persons in line 9 of Section A.

Funds Requested
Regardless of the number of months being devoted to the project, indicate only the amount of salary/wages being requested for each project role.


Equipment  Item
Equipment is defined as an item of property that has an acquisition cost of $5,000 or more [unless the organization has established lower levels] and an expected service life of more than one year.  List each item of equipment separately and justify each in the budget justification section.  Allowable items ordinarily will be limited to research equipment and apparatus not already available for the conduct of the work.  General-purpose equipment, such as a personal computer, is not eligible for support unless primarily or exclusively used in the actual conduct of scientific research.

Equipment Funds Requested
List the estimated cost of each item of equipment including shipping and any maintenance costs including maintenance agreements.  Dollar amount for item should exceed $5,000.

Travel Funds Requested
Identify the total funds requested for domestic travel.  Domestic travel includes Canada, Mexico and US Possessions.  In the budget justification section, include purpose, destination, dates of travel (if known) and number of individuals for each trip.  If the dates of travel are not known, specify estimated length of trip (e.g., 3 days).


Materials and Supplies
List total funds requested for materials & supplies.  In the budget justification, indicate general categories such as glassware, chemicals, animal costs, including an amount for each category.  Categories less than $1,000 are not required to be itemized.

Publication Costs
List the total publication funds requested.  The proposal budget may request funds for the costs of documenting, preparing, publishing or otherwise making available to others the findings and products of the work conducted under the award.  In the budget justification include supporting information.
Consultant Services
List the total costs for all consultant services.  In the budget justification, identify each consultant, the services he/she will perform, total number of days, travel costs, and total estimated costs.

ADP/Computer Services
List total funds requested for ADP/Computer Services.  The cost of computer services, including computer-based retrieval of scientific, technical and education information may be requested.  In the budget justification, include the established computer service rates at the proposing organization if applicable.

Subawards/Consortium/Contractual Costs
List total funds requested for 1) all subaward/consortium organization(s) proposed for the project and 2) any other contractual costs proposed for the project.

Equipment or Facility Rental/User Fees
List total funds requested for Equipment or Facility Rental/User Fees.  In the budget justification, identify each rental user fee and justify.

Alterations and Renovations
List total funds requested for Alterations & Renovations.  In the budget justification, itemize, by category and justify the costs of alterations and renovations including repairs, painting, removal or installation of partitions, shielding, or air conditioning.  Where applicable, provide the square footage and costs.

Indirect Costs
Indicate the type of base; e.g., Salary & Wages, Modified Total Direct Costs, Other (explain).  Also indicate if Off-site.  If more than one rate/base is involved, use separate lines for each.  If you do not have a current indirect rate(s) approved by a Federal agency, indicate “None-will negotiate” and include information for a proposed rate.  Use the budget justification if additional space is needed.

Indirect Costs Rate
Indicate the most recent Indirect Costs rate(s) (also known as Facilities & Administrative Costs (F&A) established with the cognizant Federal office, or in the case of for-profit organizations, the rate(s) established with the appropriate agency.  If you have a cognizant/oversight agency and are selected for an award, you must submit your indirect rate proposal to that office for approval.  If you do not have a cognizant/oversight agency, contact the awarding agency.

Indirect Cost Base
Enter the amount of the base for each indirect cost type.

Indirect Costs - Funds Requested
Enter funds requested for each indirect cost type.

Indirect cost limitations
DOE Office of Science proposals for conferences and scientific/technical meetings will NOT include payment for indirect costs.

Cognizant Federal Agency
Enter the name of the cognizant Federal Agency, name & phone number of the individual responsible for negotiating your rate.  If no cognizant agency is known, enter “None”.
MSU's -> DHHS, Ernest Kinneer, 214-767-3261

Generally, a fee is not allowed on a grant or cooperative agreement.  Do not include a fee in your budget, unless the program announcement specifically allows the inclusion of a “fee” (e.g., SBIR/STTR).  If a fee is allowable, enter the requested fee.

Use the budget justification to provide the additional information requested in each budget categories identified above and any other information you wish to submit to support your budget request.  This field is required.

Category:     Subcategories: OSP, Policy, Proposal

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