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Sponsored Programs Administration
Office of Sponsored Programs
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Contract and Grant Administration

Requests for Agency Prior Approvals

Prior approval requirements vary by agency. It is recommended to contact the Awards Group at awards@cga.msu.edu for specific questions about prior approvals and for submission of the requests.

Prior approval requests that are not submitted via an online agency system need to be initiated at the department level with a memo to the agency Contracting Officer (not Program Officer) signed by the PI. The memo must include the information recommended below. Once completed, the memo needs to be sent to the CGA Awards group at awards@cga.msu.edu. The memo will then be co-signed by an authorized signer for the university and submitted to the agency. The PI and Department Administrator will be notified when a reply is received from the agency.

No-Cost Extension

When additional time is needed to complete the scope of work on a project, the NCE form can be submitted to CGA for submission to the agency. When sponsor funding is fully expended and MSU resources are required to complete work during the extension, the Request to Continue Sponsored work using Unit Funds form should be used.  

– NCE Form (pdf)

– Request to Continue Sponsored work using Unit Funds (pdf)

PI Change Request

A change in PI requires agency prior approval. The Key Personnel Changes Checklist should be completed and sent to CGA for submission to the agency. Additional information regarding key personnel changes can be found here: Award Separation & Key Personnel Changes

– Key Personnel Changes Checklist (pdf)

Revised Budget Request

The award agreement will specify the restrictions for budget revisions.

– Award Change (Modification) Form (pdf)

General References

 

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