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Kuali Coeus (KC) System Updates and FAQs

The Research Administration System, Kuali Coeus or KC, went live on April 24, 2017. This deployment provides MSU faculty and administrative staff with access to the system’s proposal development and conflict of interest modules. MSU’s research community will benefit from improved information management throughout the complex life-cycle of proposal development and submission, award administration, and compliance.

System Implementation Updates

KC System Implementation Updates are posted on a biweekly basis.

Issue 28: 3/9/18

  • Changes to the Approve, Disapprove, Return Emails
  • Excel Budget Reports Are Now on the Proposal Summary Tab
  • Use of Special Characters in the PHS Human Subjects Form
  • F&A Base Is Now in Budget Report #5
  • Replacing Proposal Attachments When in Route

Issue 27: 2/23/18

  • Animal Subjects and Intl. Activities Validations Are Now in PD
  • Validation Warning for Attaching Required Forms Has Been Removed
  • Reminder to Pull in the Correct Opportunity Announcement for S2S

Issue 26: 2/9/18

  • Non-Employees Should Not Be Budgeted as Personnel
  • Updates to KC Training Videos
  • Forms-E Update

Issue 25: 1/26/18

  • New Validations have been Added to Proposal Development
  • KC Training Materials have been Moved to SPA’s Website
  • Frequently Asked COI Questions

Issue 24: 1/12/18

  • NIH Forms E Has Been Fixed for Clinical Trials
  • *New* - PHS Human Subject and Clinical Trial Information Guide
  • Reject Option Has Been Replaced with Return
  • S2S Pre-Proposals
  • Negative Unrecovered F&A Warning Has Been Revised

Issue 23: 12/29/17

  • NIH Forms E Is Now Available in KC
  • KC System Updates Webpage Now Includes Contents

Issue 22: 12/15/17

  • Delete All Feature Has Been Added to the Budget Module
  • New - COI Disclosure Report
  • Budget Status Is Changing in the Budget Module

Issue 21: 12/1/17

  • Project Title Is Now Included in Proposal Approval Emails
  • Rates Tab in the Budget Now Only Shows the Applicable F&A Rate
  • Only the Applicable F&A Rate Now Displays on Proposal Summary
  • College/Dept Name Now Displays in the Route Log
  • Excel Exports Will Now Be in Currency Format
  • Budget Costshare Summary Report Can Be Exported to Excel

Issue 20: 11/10/17

  • Period Type Will Now Auto-Populate
  • Budget Summary Total Report Can Be Exported to Excel
  • CFDA Number Is No Longer an Editable Field
  • Maintenance Outage
  • Medusa – The Link between PD, IP, Award and Negotiation
  • Change to the Ordering of Key Personnel

Issue 19: 11/3/17

  • Updates to the Proposal Summary Tab
  • Personnel in the Budget Are Now Numbered
  • 9 Month and Summer Dates Will Auto-Populate in the Budget
  • Sponsor Deadline Type Is Now a Required Field
  • EBS Portal Unavailable During Scheduled Maintenance

Issue 18: 10/27/17

  • New - Sponsor Deadline Type is Becoming a Required Field
  • New - Salary Look-Up for Budgeting
  • Approval Email Updates
  • New - Excel Export Option
  • Institutional Proposal Search
  • How to Distinguish between the Address Book, Organization Table and Sponsor Table

Issue 17: 10/13/17

  • VIP Mobile Phone App for Two-Factor Authentication
  • Reminder – Descriptions for Proposal Attachments
  • Not Receiving Notification Emails? Check these things…
  • October Raises in KC
  • Forms will now Print Prior to Completion
  • Clearing Pessimistic Locks
  • Maintenance Outage
  • New – View the Route Log Directly from Proposal Search
  • Searching Proposals by Unit

Issue 16: 9/29/17

  • How to Budget a Part Time Employee
  • How to Budget Subcontracts
  • How Is Inflation Calculated
  • Using the Group Feature for Personnel
  • How to Budget Faculty Who Are over the NIH Salary Cap

Issue 15: 9/15/17

  • Maintenance Outage
  • System Changes for COI Project Based Disclosures
  • F&A Rate Type for Modular Budgets Updated
  • NIH R-Series Checklist for S2S Proposals
  • EBS Maintenance on 9-23 and 9-24

Issue 14: 9/1/17

  • New - Budget Salary Report
  • Upcoming Conflict of Interest Changes
  • Home Unit for Key Personnel Is Now Editable
  • EBS Maintenance on 9-5-17
  • Fixed – F&A Rate and Rate Type Are Now Displaying Correctly in Budget Reports


Issue 13: 8/18/17

  • New - Budget Summary Report
  • Key Personnel Certification Questions Now on the Summary Tab
  • F&A Rate Type and Rate Displaying Incorrectly in Budget Reports
  • Friday Updates Are Changing in Name and Frequency

Issue 12: 8/11/17

  • Activity Type & Proposal Type Definitions on the Web
  • How to Budget Fringe Benefits When Opting Out of Retirement
  • Implications of the Change for Co-PD/PI and Co-Investigator Roles
  • Where to See the Status of S2S Proposal Submissions

Issue 11: 8/4/17

  • User Attached Forms Webpage
  • How to Budget Graduate Students
  • Stipend Object Code for NIH Senior Fellows (F33)
  • Updates to the Budget Summary Total Report
  • Co-PD/PI and Co-Investigator Roles
  • Personal Data Form Will Now Accept More Than 4 Co-PD/PIs

Issue 10: 7/28/17

  • Changes to the Rejection Notification Email
  • Salary Budget Builder Is Going Away on 7/31/2017
  • Budget Summary Total Report
  • User Attached Forms May Be Replaced During Route

Issue 9: 7/21/17

  • Enter Direct Costs and F&A in Summary Budgets
  • NIH Fellowship S2S Submissions
  • Pre-Doctoral Fellows – Access to KC
  • Questionnaire – Newer Version Message
  • Salary Budget Builder is Going Away on 7/31/2017
  • Budget Warning to Sync Rates

Issue 8: 7/14/17

  • Maintenance Outage
  • Pre-doctoral Fellowship S2S Submissions
  • Revisions to the Notification Emails and the Action List
  • REMINDER – Salary Budget Builder is going away on 7/31/2017
  • The Deadline Policy and S2S Submissions

Issue 7: 7/7/17

  • Sponsor Naming Conventions
  • File Names
  • Descriptions for Proposal Attachments

Issue 6: 6/30/17

  • Reminder - KC System Outage
  • Object Code for Unrecovered F&A
  • Does this Proposal Include Subawards(s)?
  • Salary for Part Time Employees Is Now Annualized
  • FY17/18 SI Rates Are Now in KC
  • Salary Budget Builder Is Going Away on July 31st

Issue 5: 6/23/17

  • KC System Outage
  • Video Demonstrations on Reporting
  • Using the Summary Option in Budgets
  • Unit Contacts – Remember to Sync
  • Does this Proposal Include Subaward(s)?
  • FY17/18 Faculty/Staff SI Rates are now in KC

Issue 4: 6/16/17

  • Maintenance Outage
  • Marking Budgets Complete
  • Budget Name Over 40 Characters
  • Unrecovered F & A

Issue 3: 6/9/17

  • Maintenance Outage
  • Statement of Commitment Attachment
  • Subaward Budgets for S2S Submissions
  • NIH Multi-PI Submissions with Non-MSU employees
  • Completing a Project Disclosure in the COI Module

Issue 2: 6/2/17

  • Opting Out of Future Approvals
  • Entering the F&A Rate Type and Rate for Summary Budgets
  • Click "Sync Rates" and "Default Periods" when Changing Project Period Dates
  • Verify S2S Forms Are Checked to Be Included with the Proposal
  • Non-MSU Employees Must Be Added as Key Persons
  • Summary and Detailed Budgets Cannot Be Entered Simultaneously

Issue 1: 5/26/17

  • Steps for Downloading a System-to-System (S2S) Opportunity
  • Entering USDA’S TFFA Rate in the KC Budget Module
  • CFDA Number for S2S Applications
  • RA Arm Form
  • Log-In for Web Forms
  • Future Faculty


How will faculty and department/college administrators access KC?

KC is accessible through the EBS portal and the Sponsored Programs Administration website, and will require two-factor authentication. 

What educational opportunities are available to learn KC?

  • ERA Electives: Additional training opportunities are available through the Essentials of Research Administration (ERA) series with KC specific electives on Beginner's Hands-On Budgeting in KC, Proposal Development in KC, and Advanced Hands-On Budgeting in KC.  Please register through the ERA Registration System.

Who do I contact with questions?  For assistance with the system, please contact the KC Help Desk at 517-355-2000 or

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